Resident Grant Proposal Submission Information

Proposal requirements

All degree seeking residents MUST submit a proposal to the Research and Graduate Studies committee for review, even if funding is not required. Any non-degree seeking resident that requires DCS funding for research must submit a proposal to the Research and Graduate Studies committee. The purpose of this requirement is to provide experience in grant writing for all residents in combined residency/graduate programs, to provide feedback prior to an extramural submission, and to provide approval if funding from DCS is required.   The proposal must be approved before work begins.

DCS can provide funding of up to $5000 for resident research under the following conditions:

A. Extramural funding was applied for but not successful.

B. Matching funds are needed if the extramural source is not sufficient. The use of matching funds from DCS must be justified in the budget and all budgets that are submitted for extramural funding (including matching funds) must be approved by the Office of Research and Graduate Studies (Teresa Logiotatos) PRIOR to submission to the extramural funding source.

C. The resident has received approval of their proposal by the RGS committee by February of the second year of their residency program (for a 3-year residency program).

Submission Instructions

A. Proposal format:  You may use the format that you used for your extramural agency. We ask that you submit the instructions or a link to the instructions for the granting agency that you used so that the committee can see what was requested. If your mentor already has funding and you are submitting the grant as a requirement, a proposal format is provided: Download proposal format (DOC).

The proposal can be uploaded as one PDF document or one Microsoft word document. Please combine all relevant files into one document.  You do not have to submit the IACUC proposal, but please indicate the status of approval in your proposal. If a client consent form is part of the proposal, please submit the final or draft client consent form with your proposal.

B. Cover letter: A cover letter must be submitted with all proposals and must be signed by the resident, the residency or graduate program advisor, and the primary investigator of the project (if different from the residency or graduate program advisor). The cover letter needs to list all of the investigators, the purpose of the project, and the role of each person in the project.  Please indicate the status of submission of your proposal to an outside funding agency including agency selected, the expected decision timeline, amount to be requested, etc.  Indicate whether or not you are requesting funding from DCS. If you are, the proposal budget must reflect how DCS funds will be used.

Proposal Review

A. Timeline for review:  The committee meets the 1st Wednesday of the month if there are proposals to review.  Proposals must be submitted at least 7 days prior to the meeting in order to be reviewed on that cycle. The first Wednesday of the month review cycle is occasionally adjusted to accommodate holidays or other events.

B. After the review process.  A written summary of the committee’s assessment will be provided to each resident and the chair of their committee.  If the proposal is not approved, the resident must resubmit the revised proposal with changes highlighted, and it must be accompanied by a written justification responding to all criticisms (noting how the requested changes were made or explaining why they were not).

C. Questions can be directed to Dr. Kara Lascola and Dr. Manuel Chamorro, Co-chairs of the research and graduate studies committee.

Initial Grant Proposal Submission

Revised Grant Proposal Submission

Frequently Asked Questions

  1. My mentor already has funding for my project from a grant or start-up funds for my project. Do I still have to submit a grant to the RGS committee for review?

    Yes, All degree seeking residents MUST submit a proposal to the Research and Graduate Studies committee for review, even if funding is not required.  The proposal must be written by the resident (i.e. do not submit your mentor’s funded grant to the committee).

  2. I have formatted my proposal for a particular funding agency. Do I have to submit the grant to the RGS committee in a different format?

    No, you may use the format that you used for the external agency. We ask that you submit the instructions or a link to the instructions for the granting agency that you used so that the committee can see what was requested. If your mentor already has funding and you are submitting the grant as a requirement, a proposal format is provided in the instructions for submission section.

  3. Do I have to have IACUC or CRRC approval before I submit my proposal to the RGS committee?

    No, you can submit your proposal without approval. Please indicate the status of the approval process in your grant submission. Please do not submit your IACUC proposal with your grant submission, but if a client consent form is part of the proposal, please submit the client consent form with your proposal. Please indicate if you need us to communicate to the chair of CRRC that your proposal was approved (we do not need to communicate approval to the IACUC chair).