Sponsors & Exhibitors
We understand the value of both your time and marketing commitments, and we have designed the 2023 Annual Conference program, networking opportunities and social events with that in mind. A limited number of exhibit booths are available for reservation that will provide a variety of opportunities to network with conference participants while raising awareness about your organization. In addition, several sponsorship opportunities are available; one complimentary exhibit booth is included with sponsorship commitments of $5,000 or more. More information about exhibit booths and sponsorship levels and benefits can be found through the link below.
View the Vendor Prospectus (PDF)
Exhibit Hall Details
Exhibit Dates:
October 5-6, 2023
Facility:
The conference will be held at The Hotel at Auburn University and Dixon Conference Center, 241 South College Street, Auburn, Al, 36830.
Exhibit Hours:
| (Setup) Thursday, October 5 | 8:00 a.m. – 11:30 a.m. |
| Thursday, October 5 | 11:30 a.m. – 7:30 p.m. |
| Friday, October 6 | 7:30 a.m. – 2:00 p.m |
| (Break down) October 6 | 1:45 p.m. – 3:00 p.m |
Exhibit Booth Costs
BOOTH: $825 for a single booth | $1,600 for a double booth
- Each single exhibit space will include one 6’ table
(covered and skirted), two chairs, pipe and drape. - Two (2) exhibitor registrations
- Meals on Thursday and Friday
- Company name listed in the conference program
Exhibitor Representatives:
Exhibitor badges will be provided for each company representative and may be picked up at the main registration desk. Badges are required for admittance to exhibit area. Two badges will be provided with exhibitor registration. Additional charge for extra representatives.
Reservations:
Completed application and payment are required to secure all exhibit booth reservations. Credit card payments may be made using American Express, Mastercard or VISA.
Registration Options:
Register online:
Contact Meredith Smildsin for exhibit booth availability.
Register by mail:
Request mail-in registration form by emailing
vetconf@auburn.edu ATTN: Meredith Smildsin
Electrical Service:
An electrical outlet is NOT included in exhibit booth rental. If electricity is required, indicate on registration form for additional fee.
Shipping:
Exhibitors are responsible for their own shipping arrangements. All shipping inquiries should be directed to the hotel.
Insurance:
Exhibitors who desire to carry insurance on their exhibits must secure it at their own expense.
Security:
Auburn University, the College of Veterinary Medicine and staff of the same are not responsible for the safety or the property of the exhibitors, their agents or employees, from theft, damage of fire, accident or other causes. Reasonable care will be used to protect the exhibitor from such loss.
Cancellation Policy:
All confirmed/contracted exhibit space(s) cancelled by August 15, 2023, will be subject to a $50 service charge. Cancellations made after August 15, 2023 will forfeit the entire booth fee. All cancellation and refund requests must be made in writing and emailed to: vetconf@auburn.edu or mailed to:
Auburn University College of Veterinary Medicine
ATTN: Continuing Education/Annual Conference
180 Greene Hall, Auburn University, AL 36849
2023 Sponsorship Benefits
*Listings in publication offerings is based on time of commitment
We understand the value of both your time and marketing commitments, and we have designed sponsorship and networking opportunities with that in mind. A limited number of exhibit booths are available for reservation that will provide a variety of opportunities to network with conference participants while raising awareness about your organization. In addition, several sponsorship opportunities are available.
PLATINUM SPONSORSHIP BENEFITS
Minimum donation: $10,000
- Listed on website
- Included in digital & print promotional materials
- Signage at the sponsored event (select from event options on next page, based on your level of sponsorship)
- Sponsorship appreciation signage
- Full page color ad in the 2023 Annual Conference program (artwork due by August 1, 2023)
- Complimentary conference exhibit booth
- Conference access for up to 6 representatives
- Inclusion of company promotional information in attendee packets (no more than 2 items to be chosen/provided by sponsor)
GOLD SPONSORSHIP BENEFITS
Minimum donation: $5,000
- Listed on website
- Included in digital & print promotional materials
- Signage at the sponsored event (select from event options on next page, based on your level of sponsorship)
- Sponsorship appreciation signage
- Half page color ad in the 2023 Annual Conference program (artwork due by August 1, 2023)
- Complimentary conference exhibit booth
- Conference access for up to 4 representatives
- Inclusion of company promotional information in attendee packets (one item to be chosen/provided by sponsor)
SILVER SPONSORSHIP BENEFITS
Minimum donation: $2,500
- Listed on website
- Included in digital & print promotional materials
- Signage at the sponsored event
- Sponsorship appreciation signage
- Quarter page color ad in the 2023 Annual Conference program (artwork due by August 1, 2023)
BRONZE SPONSORSHIP BENEFITS
Minimum donation: $750
- Listed on website
- Included in digital & print promotional materials
- Sponsorship appreciation signage
Sponsorship Opportunities
Increase your company’s exposure to Annual Conference attendees with one or more of our sponsorship opportunities listed below.
Please select the opportunities you would like to include with your exhibit booth by listing those options on your registration form.
*Complimentary exhibit booth with sponsorship of $5,000 or more
Events
| FULL SPONSOR | PARTIAL SPONSOR | SPONSORSHIP ITEM |
|---|---|---|
| $12,000 | SOLD | Exhibit Hall Opening Reception–Thursday evening |
| $5,000 | – | Back to College Social–Saturday Lunch |
| $5,000 | – | Full Day Track sponsor (8 lecture hours) |
| $3,000 | – | Half Day Truck sponsor (Half Day Track sponsor (4 lecture hours) |
| $750 | – | Single lecture sponsor |
Lunches & Breaks
| FULL SPONSOR | PARTIAL SPONSOR | SPONSORSHIP ITEM |
|---|---|---|
| $12,000 | $3,000 | Lunch Thursday |
| $12,000 | $3,000 | Lunch Friday |
| $10,000 | $5,000 | Breakfast Friday |
| $10,000 | $5,000 | Breakfast Saturday |
| $1,500 | – | Coffee Service Thursday |
| $1,500 | – | Coffee Service Friday |
| $750 | – | Coffee Service Saturday |
Merchandise
(sponsor to supply and ship these items once sponsorship is secured)
| FULL SPONSOR | PARTIAL SPONSOR | SPONSORSHIP ITEM |
|---|---|---|
| $3,000 | – | Lanyards with company logo |
| $3,000 | – | Attendee conference bags (to include Auburn Logo) |
| $2,000 | – | Water bottles |
| $1,000 | – | Conference notepads |
| $750 | – | Bag insert (5 available) |
| $500 | – | Conference pens |
Questions? or Technical Difficulties?
Email vetconf@auburn.edu.
Annual Conference lectures are the property of the speaker and/or Auburn University. Recording and/or redistribution in any manner or for any purpose is strictly prohibited. Registration is nontransferable and CE credit will only be issued to conference registrant. Conference content is available to registrant only.